# How The Gym Group uses Rossum

**366 personnel days**: “366 personnel days saved”

As published on [rossum.ai](https://rossum.ai/customer-stories/the-gym-group/), November 2023. Captured by usedby on 2026-10-08.

- Company: [The Gym Group](https://www.usedby.ai/companies/the-gym-group.md)
- Tool: [Rossum](https://www.usedby.ai/tools/rossum.md)
- Teams: Finance Systems Team, AP team

## What the story says

The Gym Group replaced legacy OCR and manual invoice processing with Rossum, integrating it with Workday so extracted and validated invoice data is exported to the ERP and master data is imported for matching. The Finance Systems Team used Rossum's pre-built extensions to sort and route documents and to set up PO matching.

Summary written by usedby from the source page, in English. The figures are those of Rossum and The Gym Group, not ours.

> The Rossum IDP platform has improved invoice processing time and reduced the amount of manual data entry. The Gym Group’s Finance Systems Team is also spending less time on system maintenance and benefits from Rossum’s support team for any additional assistance.

- **45,000**: “45,000 number of documents p.a.”
- **5 weeks**: “5 weeks time to value”

> Our main problem was a lack of control within the OCR solution, which prevented us from making changes in the system without external assistance. With Rossum, we now have the flexibility to make changes with a much more streamlined process.
>
> Vivek Manivel, Senior Finance Systems Analyst

> The latest version of Master Data Hub is great as it has reduced the amount of system management time required from IT. We now have the flexibility to make changes with a much more streamlined process
>
> Vivek Manivel, Senior Finance Systems Analyst

## What usedby checked

We compared the story with its live page on 2026-10-08.

- Checked: the figure 366 personnel days is printed word for word on the page, near the name of The Gym Group.
- Checked: the passage quoted above is copied word for word from the page, near the name of The Gym Group.
- Checked: the publication date is read from the page’s own metadata, never guessed.
- Checked: The Gym Group uses Rossum. Confirmed line. Latest check across sources: 2026-10-08.
- Not checked: the result itself. We quote it; we did not measure it.

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Source: https://www.usedby.ai/case-studies/the-gym-group-rossum · How we check: https://www.usedby.ai/methodology